Tip: use session types to organize presentations

Most conferences have more than one type of session. For instance you might have panels, tutorials, and regular presentations. Right from the proposal stage you can separate these inside Expectnation to make managing the sessions convenient.

To get started, head to the Session types option inside the Proposals module. You’ll then be able to add a new session type, similar to below.

Once you’ve added all the types you want, you’ll end up with a list like that below. The types marked with “Yes” under “Evals?” will enable attendees to submit session evaluations online. For instance, evaluations make sense for tutorials, but might not for freer discussions.

If you’re operating a call for participation (CFP) and review cycle for your conference, you need to indicate which session types a particular CFP offers. The image below shows how you do that in the CFP creation stage.

There are several reasons you might want to operate different CFPs for different session types:

• differing time scales, e.g. refereed papers vs. late breaking news
• different reviewing models, e.g. peer review vs. single-person choice
• different communities of participation, where you want to distribute the CFPs separately

Once the proposals are starting to enter into the system, the benefit of separating the session types is realized by using the session type filter in the proposals search. Among other things, you will then be able to perform batch operations on sessions of a particular type.